01 — The challenge
Client challenge
Meeting decisions and action items were being lost between calls and project execution. The client needed tasks from meeting transcripts to appear in Asana with enough structure for the team to act on them.
Case study · Automation
Meeting transcript → Asana tasks
A meeting-to-execution workflow that converts transcript notes into structured Asana tasks. It extracts action items, owners, and context so decisions made in meetings become trackable work instead of forgotten notes.
Technology stack
- n8n
- Asana API
- OpenAI API
- Transcription
- Webhooks
02 — What I built
What I built
I built a meeting transcript workflow that extracts tasks, owners, and follow-up items from transcripts, then updates the relevant Asana boards so work created in meetings becomes trackable execution automatically.
- Transcript ingestion and preprocessing workflow
- Task and action-item extraction with AI assistance
- Owner and context detection from meeting language
- Asana board updates with structured task records
- Workflow pairing with the client's daily Asana digest automation
03 — The outcome
Measured outcomes
The client closed the gap between meeting notes and project management. Action items now land in Asana automatically, making meetings easier to operationalize and reducing missed follow-through.
Next project
Asana daily update digest
Automation · n8n · OpenAI · Gmail
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